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A Modern Office of City Council Project & Presentation

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A Modern Office of City Council Project & Presentation
The key component of this course will involve working in a group to complete a project focused on creating recommendations for how to develop a Modern Office of City Council. Focusing on key concepts covered in class, change management strategies, similar structures in similar cities, the political landscape of Jacksonville, and our history, your group will be expected to draft and present a series of recommendations to advance the office. Along the way you will hear from Jacksonville City Council members, Office of City Council Staff, and individuals from other cities to assist in helping identify issues and concerns along with alternative paths to consider.
You will submit your group members to me by July 3. Groups must have at least three members and cannot have more than six. Your final projects will be presented on August 1 (either live or via recording). Groups can present however they wish; not all members are required to present. Projects will be due by August 6 to allow time for edits based on presentation feedback. All group members will receive the same score on the project and presentation with the exception of individuals whose scores are elevated or lowered based on a rubric each student will fill out about all group members (including themselves).
The overarching goal of the project is to use course material and meaningfully examine the current structure of the Office of City Council and provide recommendations for improving efficiency and effectiveness in order to create an Office structure reflective of 21″ Century operations and governance.
Required sections for the project:
1. A two-page background and context for the project
2. Recommendations related to the organizational structure and positions
3. Recommendations for changes to City Code 4 Recommendations regarding succession planning, talent identification,
5. Recommendations for information technology
6. Recommendations for how to meaningfully instill change
All recommendations should be tangible and broken into two categories: those that can be more easily implemented immediately and those that you suggest the Office work toward.
To accomplish this, we will be considering:
Examination of current structure and impact, to include:
o Review of organizational chart Review of job descriptions
O Review of workload
Examination of peer city structures
O Examine overlap and gaps
⚫ Framing of institutional history to determine rationale for development of current structure
Conversations with past and present council members and staff Identify structural weaknesses within current organizational tree and operations
Identify areas of opportunity within the Office of City Council Consider impact of internal policies on performance

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